Effective July 1, 2020 and until further notice from IHSA,
the following protocols are RECOMMENDED at all IHSA events.
BEFORE THE SHOW
Communications
GOOD – Email coaches schedule updates throughout the day.
BETTER – Use social media to post schedule updates and class results in real time.
BEST – Use a mass-texting app (Remind, What's App, etc.).
Scheduling
GOOD – Publish schedule and distribute with time estimates for class start times and rider counts.
BETTER – Plan to keep similar level horses and riders in the facility at the same time and allow them to leave when they finish.
BEST
– Use a streamlined schedule to facilitate quick entry and exit for riders and horses.
Arena and Jumps
GOOD – Designated crew allowed to touch equipment in the arena.
Use hand sanitizer before and after entering the ring.
BETTER – Designated crew assigned to specific jumps or equipment.
Organize equipment so that it requires
few adjustments.
BEST – Equipment is set so that it does not need any additional adjustment.
When equipment comes out of place, one designated person will fix it
Bathrooms
GOOD – If indoor bathrooms are not available, rent new porta johns.
Have sanitizer inside and outside the porta johns
Signs posted encouraging hand cleaning
BETTER – Separate bathrooms for staff and spectators.
Soap and
water available for hand washing.
Disinfect surfaces every 4 hours.
BEST – Have multiple hand sanitizer/ hand washing stations.
Signage throughout facility.
Continuous disinfection.
Cleaning and Disinfecting
GOOD – High-touch areas have spray disinfectant and paper towels/wipes: mounting area, bathrooms, entrances/exits to indoor areas, judge's table, and secretary's office.
Reduce number of high touch areas, prop doors open so minimal contact
and bottlenecks.
Ensure adequate trash cans and empty often- preferably without lids.
BETTER – Remind participants and teams to bring their own hand sanitizer.
Dedicated cleaning crew to disinfect all high touch areas (bleach/
wipe all dootknobs/ light switches/ common surfaces) every 4 hours.
BEST – Provide many sanitizer stations, signage, and dedicated crew to disinfect every 2 hours or sooner and to wipe common surfaces continuously.
Officials – Judges
GOOD – Judges should be seated following social distancing guidelines at least 6' away from others, including scribes and announcer.
If seated indoors with another person, masks are encouraged.
Signage should be used to distance individuals
at least 6' from any official.
Hand sanitizer should be on the judges' table.
Have one designated runner for the judge.
BETTER – Judges, scribes and announcers will be seated at least 6' apart and have radios for communication.
BEST – Judges may supply their own scribe (a member of household).
Officials – Stewards
GOOD – Stewards should be positioned following proper social distancing guidelines of at least 6ft apart from others.
BETTER – Stewards will be located safely and strategically to monitor horse draw as well as show activities.
BEST
– Stewards will have charged radios for communication.
Spectators – Indoor Show
GOOD – Manager designates one staff member to keep head count and enforce proper distancing measures in all congregation areas of the event grounds.
Clear signage and policies for spectator areas.
No competitors other than riders mounting
for the current class and 2 Team representatives in the venue.
No chairs in spectator areas.
BETTER –
BEST – Live stream/FB Live/Zoom classes.
No spectators other than the coaches and 2 Team representatives
Spectators – Outdoor Show or Large Coliseum
GOOD – Manager designates one staff member to keep head count and enforce proper distancing measures in all congregation areas of the event grounds.
Clear signage and policies for spectator areas.
No competitors other than riders mounting
for the current class and 2 Team representatives in the venue.
No chairs in spectator areas.
BETTER – Monitored spectator area will follow social distancing guidelines, separating family groups by marked-out 6ft designated areas.
No competitors other than riders mounting for the current class in the venue.
No chairs in spectator areas.
BEST – Live stream/FB Live/Zoom classes.
No spectators other than the coaches and 2 Team representatives
Stabling and Horse Providers
GOOD – Each horse provider should have designated stalls with 1 tack stall on the end of designated stalls section
Empty stalls assigned between groups of horse.
Horse providers should have hand sanitizer available in tack area.
Only
horse providers and assigned holders allowed in barn.
BETTER – Hand sanitizer available at end of each aisle and must be used upon entering/leaving.
Signage that no visitors are allowed.
BEST – Day ship in horses and work
out of the trailer.
Bring all supplies needed for horses for the day including large water storage containers, drinking buckets, wash buckets and sponges (for sponging off horses at the conclusion of their work day).
DAY OF THE SHOW
Awards and Prizes
GOOD – Awards table outside with one person designated as Awards Coordinator to distribute ribbons/ prizes to each individual throughout the day.
The Awards Coordinator should wear a mask and have a protective barrier sheet if possible, in
addition to dedicated supply of hand sanitizer.
BETTER – Each team chooses one representative to pick up ribbons/prizes for the team throughout the day from the Awards Coordinator.
BEST – Awards/Prizes are noted and compiled
for each team throughout the day and picked up by one team representative at the completion of the competition.
Coaches Packet
GOOD – Only one coach representative is allowed at a time in the office.
The secretary distributes packets to a single team coach.
The Secretary should wear a mask and have a protective barrier sheet (plastic or glass) if possible, in
addition to dedicated supply of hand sanitizer.
BETTER – Email show program, horse descriptions, point rider forms, and add-drop form to coaches 24-48 hours before the show.
Team Packets and programs spread out for coaches to access
on a separate table at least 6’ away from the secretary’s desk.
Coaches drop off point rider/ add drop form in a folder/bin placed on that same table.
BEST – Everything in ‘Better’ category except: Coaches email
point rider forms in advance of the show or if cellular service and wi-fi allow, utilize google forms or other document for point rider submission.
Course Walk
GOOD – Masks required, enforce social distancing between riders during walk.
BETTER – Walk by division prior to division start.
BEST – Separate walk for each class AND schedule walk by team
Food Concession
GOOD – Pre-packaged food only.
Use of a protective barrier sheet (plastic or glass) if possible.
Food line standing spots marked out in 6-foot increments.
Avoid cash transactions (payment by Venmo, Paypal, check etc).
Hand sanitizer
available at the table.
BETTER – Have all food and concessions located outdoors.
BEST – Notice in the prize list stating limited or no concessions available at the show.
Participants bring their own food and water as needed.
Fundraising at a Show
GOOD – Multiple raffle options are placed on a table that is greater than 6 feet away from individuals.
Receptacles for tickets and a description of the raffle option placed closer to individuals so that they may review what is in the raffle.
Individuals will fill out their own raffle entry.
The designated raffle supervisor will supply disposable pencils or individuals must provide their own pen to fill out the tickets.
Avoid cash transactions (payment by Venmo, Paypal, check).
Hand sanitizer available at the table.
Horse Descriptions, Course Maps, Reining Patterns
GOOD – Include copies of the horse descriptions, course maps, patterns/ tests, etc in the coach packet.
Changes posted in a limited access area with social distancing markers.
Suggestion that coaches photograph pages to share with teams.
BETTER – Horse descriptions and course maps should be emailed to coaches 24 hrs before the show for the coaches to share with riders and print their own copies.
Coaches drop off point rider/ add drop form in a folder/bin placed on that
same table.
Horse Draw
GOOD – Steward and other non-partisan show official do the draw together employing social distancing throughout the process.
Posted in a limited-access area with social distancing markers.
Suggestion that coaches photograph pages to share
with teams.
BETTER – Steward and other non-partisan show official do the draw together employing social distancing throughout the process.
Show staff and coaches scribe their own sheets while socially distancing or secretary makes
copies of draw sheets and coaches/show staff pick up a copy.
Coaches drop off point rider/ add drop form in a folder/bin placed on that same table.
BEST – Virtual draw with links available to coaches/ riders. (Zoom, Facebook Live,
Google Sheet)
Horse Handlers
GOOD – Limiting the same horse to each handler.
Horse handlers assigned prior to start of show.
Paddock master will oversee which horses are to be present and enforce social distancing in the holding area.
BETTER – Handler uses
a lead rope instead of reins (halter over bridle or clipped to bit) - one lead rope to a handler.
Horse handlers assigned prior to start of show.
BEST – Limit the number of horses in holding area at any given time.
When manager
prepares horse grid, they take into account limiting how many horses are present and scheduling all similar rides as closely together as possible.